School Catalog

A printed copy of the course catalog can be acquired from your instructor.

Contents

Access to Student File Policy Information

Manuel & Theresa’s School of Hair Design honors the Buckley Act Disclosure of records and file of students. Adult students, parent/guardian (if student is a dependent minor) have the right to review their records. Student or parent/guardian (if student is a dependent minor) may have access to his/her files by contacting the school administrator for an appointment to view their file. (The request must be in writing, an appointment will be made within 5 days). Records will be reviewed under the supervision of an instructor or other school official and may not be removed from the school. No information regarding a student will be released without a prior written consent of the student, and or parent/guardian (if the student is a dependent minor), unless required to do so by a governmental or accrediting agency. All files (academic and financial) are maintained in the administrator’s office within locked file cabinets, the office is locked when not in use. Records are kept for a minimum of 3 years.

Admissions Policy/Procedures

Requirements for All Programs of Study

High School Diploma, GED,  and 16 years of age.

You must complete or provide the following before the first day of class:

  • Completion of all financial paperwork with supporting documents drivers license, social security.
  • Two (2) 2x2 passport pictures
  • Completion of State Application
  • Orientation one(1) hour
  • Complete school application

High School And/Or Equivalency Documentation Policy

This policy has been adopted and implemented after thorough research of sources posted to the internet representative of alternate education resulting in receiving a high school diploma, home school diploma, transcript, or GED (General Education Development), etc. Furthermore, the intent is to demonstrate due diligence in the process of ascertaining the validity or lack thereof of document(s) presented in the school's admission process.

This policy is meant to address credentials (proof of high school and or alternative educational equivalent to high school) issued as a result of participating in online classes.

  • Entity must have a physical address, P.O. Box is not acceptable as a means of communication.
  • Entity representative must be accessible by phone.
  • Document provided by student must note completion date.
  • Document must be clean, no erasures, no white-out, no overstrikes, document should have no signs of being edited.
Attendance Policy

The full time students must clock 124 hours a month, part time students 84 hours a month. Records are maintained which clearly show the attendance of each student. These records clearly indicate the student’s presence, absence, or tardiness of each scheduled class period. If the required numbers of hours are not met, the Director of the school may meet with student and in the case of a minor the parent/guardian will be notified in writing or by telephone. At any time the Director deems necessary, a student may be written up. Failure to comply with the conditions of this policy could result in suspension. Friday is a mandatory day to attend classes, unless prior arrangements have been made. A student must maintain a 67% attendance; this includes holidays and/or days excused, in order not to pay additional charges for hours needed after contract end date. Any instruction required beyond the contract end date will be at cost of $40.00 per day.

Campus Security Guidelines

This report is to inform you of the procedures to follow in the case of; emergency and/or campus related crimes. The entire Administration division and Instructors will serve as Campus Security Personnel. Any and all suspicious activities, crimes, or other security problems should immediately be reported to an available Staff Member. From there, any action appropriate to the reported activity will be taken. A written report will be made when appropriate, and then placed within the school file. The school reserves the right to call in outside assistance whenever it is deemed necessary (i.e. Police or Constables). It is school policy for all employees to conduct investigations to immediately resolve a matter. Please note that school policy prohibits the use, sale, or possession of illegal drugs and/or alcohol. Such violations will not be tolerated, and will be grounds for permanent dismissal. Any student with drug or alcohol problem may come to any Staff Member for referral to a local treatment center. We encourage you to do so at any time. We are here to assist you. Such matters will be kept personal and confidential.

Cancellation Settlement and Refund Policy

Manuel and Theresa’s School of Hair Design maintains a cancellation and settlement policy that provides a full refund of money paid by a student or parents/guardian (in case of the dependent minor) if the student or parent guardian: Cancels the enrollment agreement or contract not later than midnight of the third date after the date the agreement or contract is signed by the student, excluding Saturday’s, Sunday’s and legal holidays: or entered into the enrollment agreement or contract because of a misrepresentation made:

  1. I n the advertising or promotional materials of the school; or
  2. By an owner or representative of the school, this policy applies whether a student has begun training or not.

A full refund of all monies will also be paid if an applicant is not accepted by the school: or student cancels after three business days prior to starting class.

The school shall maintain a refund policy to provide for the refund of any unused part of tuition, fees, and other charges paid by a student who, at the expiration of the cancellation period; fails to enter the course of training, Withdraws from the course of training; or is terminated from the student’s enrollment, computed on the basis of course time expressed in clock hours.

The effective date of the termination for refund purposes is the earliest of:

  1. The last date of attendance, if the student is terminated by the school;
  2. The date the school receives the student’s written notice of withdrawal; (the cancellation date will determined by the post mark or the date notification is delivered in in person) or
  3. 10 school days after the last date of attendance; and the school may retain not more than $100.00 if:
    1. Tuition is collected before the course of training began; and the student fails to withdraw from the course of training before the cancellation period expires.
    2. If a student begins a course of training; that is scheduled to run not more than 12 months and, during the last 50 percent of the course, withdraws from the course or is terminated by the school, the school:
      1. May retain 100 percent of the tuition and fees paid by the student; and
      2. Is not obligated to refund any additional outstanding tuition
    3. If a student begins a course of training; that is scheduled to run not more than 12 months and, before the last 50 percent of the course, withdraws from the course and is terminated by the school, the school shall refund
      1. 90 percent of any outstanding tuition for a withdrawal or termination that occurs during the first week or first one-tenth of the course, whichever period is shorter;
      2. 80 percent of any outstanding tuition for a withdrawal or termination that occurs after the first week or first one-tenth of the course, whichever period is shorter, but within the first three weeks of the course;
      3. 75 percent of any outstanding tuition for a withdrawal or termination that occurs after the first three weeks of the course but not later than the completion of the first 25 percent of the course; and
      4. 50 percent of any outstanding tuition for a withdrawal or termination that occurs not later than the completion of the first 50 percent of the course.
    4. A refund must be paid not later than the 30th day after the date the student becomes eligible for the refund.
    5. The school shall record a grade of incomplete for a student who withdraws but is not entitled to a refund; if the student:
      1. Requests the grade at the time the student withdraws; and
      2. Withdraws for an appropriate reason unrelated to the student’s academic status.
    6. A student who receives a grade of incomplete may reenroll in the program during the 48-month period following the date the student withdraws and complete the subjects without payment of additional tuition.
    7. If a student on an approved leave of absence; notifies the school that he/she will not be returning; the date of withdrawal will be determined by the school, using the earlier of the two dates; the last day of the leave of absence or the date the school was notified in writing of the withdrawal.
    8. If the school closes, the department shall attempt to arrange for student’s enrolled in the closed school to attend another private beauty culture school.
    9. If a student from a closed school is placed in a private beauty culture school, the expense incurred by the school in providing training directly related to educating the student, including the applicable tuition for the period for which the student paid tuition, shall be paid from the private beauty culture school tuition protection account.
    10. If a student from a closed school cannot be placed in another school, the student’s tuition and fees shall be refunded. If a student from a closed school does not accept a place that is available and reasonable in another school, the student’s tuition and fees shall be refunded under the refund policy maintained by the closed school.
    11. If another school assumes responsibility for the closed school’s students and there no significant changes in the quality of the training, the student from the closed school is not entitled to a refund.
    12. The original school shall dispose of school records in accordance to state law
    13. The cost of books, supplies, and kit are not included
Cosmetology Course Manicure Course Instructor's Course
Clock Hours % Tuition Due Clock Hours % Tuition Due Clock Hours % Tuition Due
0.0 – 150.0 10% 0.0 – 75.0 10% 0.0 – 60.0 10%
150.1 – 300.0 20% 75.1 – 150.0 20% 60.1 – 120.0 20%
300.1 – 375.0 25% 150.1 – 190.0 25% 120.1 – 150 25%
375.1 – 750.0 50% 190.1 – 375.0 50% 150.1 – 300.0 50%
750.1 – 1500.0 100% 375.1 – 750.0 100% 300.1 – 600.0 100%
Changes in Rules and Regulations

Manuel & Theresa’s School of Hair Design reserve the right to revise any of the rules and regulations at its sole discretion without previous notification. All actively enrolled students will receive immediate written notification of any changes.

Cost of Tuition and Fees
Cosmetology CourseManicure CourseInstructor's Course
ExpenditureCostExpenditureCostExpenditureCost
Tuition      $15,400 Tuition         $5,400 Tuition        $8,000
Books & kit      $1,275 Books & kit         $875 Books & kit         $875
           
Registration Fee      $100 Registration Fee         $100 Registration Fee          $100
Total Cost $16,775 Total Cost $6,375 Total Cost $8,975

The cost of each course includes a registration fee.

Additional Charges

Drop Fee: $150
Re-Enrollment Fee: $150
Permit Fee (all Courses): $25

Course Curriculum - Cosmetology

Length

Full-Time: No less than 12 months
Part-Time: 18 months
Total of 1500 hours

Course Description

The course of cosmetology includes, but is not limited to the theoretical and practical study of hair styling, cutting, manicuring, and cosmetic therapy.

Instructional Methods

Instruction will be provided by lectures, demonstrations, visual and audio presentations, written and/or oral examinations.

Course Goal

To develop the professional ethics, hygiene and good grooming, visual poise, and the personality of each student enrolled. The school will prepare each student for successful completion of the state board of cosmetology licensing examination, and to successfully enter and have continual employment in the cosmetology profession.

Course Format

The course will be a combination of lecture, demonstration, and hands-on practical experience with the students completing assigned credits each month.  Instructions will be supplemented by guest artist, visual aids, library and resource material, and other instructional techniques.

Course Curriculum

Curriculum Breakdown
Curriculum Hours
Orientation and TDLR rules and regulations 100
Shampoo and related theory 100
Hair and scalp treatment and related theory 50
Cold waving and related theory 200
Chemical hair relaxing and related theory 50
Hair coloring and related theory 200
Manicuring and related theory 100
Facials and related theory 50
Haircutting, styling, and related theory 500
Chemistry 75
Salon management and practices 75
Course Curriculum - Instructor

Length

Full-Time: No less than 6 months
Part-Time: 12 months
Total of 750 hours

Course Description

The instructor course includes, but is not limited to the conducting of theory and practical classes in cosmetology, selecting subjects for lectures, and keep student records.

Instructional Methods

A variety of methods will be used; chalkboard, transparencies, textbooks, demonstrations, handouts, film videos, and wall charts.

Course Goals

To train an instructor to completely master the subject and to be able by the use of the latest teaching principles to deliver this knowledge to the others, become one who sincerely cares for the education of others.

Course Format

The course will be a combination of lectures, demonstrations, and hands-on practical experience with students completing assigned credits each month.  Instruction will be supplemented by guest artists, visual aids, library/ resource materials, and other instructional techniques.

Course Curriculum

Curriculum Breakdown - Less than 2 Years Experience
CurriculumHours
Orientation and TDLR rules and regulations 50
Instructor, theory, and lab/clinic operation 80
Teaching and lab/clinic management 120
Careers and Employment information 40
Professional ethics 30
Effective communication and human relations 30
Compensation packages and payroll deduction 10
Licensing requirements 20
Fundamentals of business management 20
Teaching and lab/clinic management 350
Principles of teaching and learning 80
Student motivation and learning 30
Academic advising 20
Course development and review 30
Administrative management 10
Records management 20

 

Curriculum Breakdown - 2 Years Experience or More
CurriculumHours
Orientation and TDLR rules and regulations 10
Learning theory 20
Lesson plans 60
Methods of teaching 60
Visual aid preparation and use 20
Classroom management 30
Evaluation techniques 30
State laws and forms 20
Course Curriculum - Manicurist

Length

Full-Time: No less than 5 months
Part-Time: 10 months
Total of 600 hours

Course Description

The course of study includes theory and practical applications related to all aspects of nail structure, disorders, safety precautions, pedicure and introduction to artificial nail application.

Instructional Methods

Instructions will be provided by lectures, hands-on demonstrations, audio/visual aids, written and/or oral examinations.

Course Goals

The student should be able to apply theoretical concepts of anatomy, use proper instruments when giving a manicure, practice rules of sterilization and sanitation, apply cosmetology law and rules affecting the practice of manicuring.

Course Format

The format used to grade includes, but may not be limited to the following:  classes are presented by means of lectures, hands-on demonstrations, audio/video, professional guest artist/technician presentations and interaction between students and instructors.

Course Curriculum

Curriculum Breakdown
Curriculum Hours
Orientation and TDLR rules and regulations 15
Equipment and implement 15
Supplies and procedures 320
Arms and hands 70
Bacteriology, sanitation and safety 100
Professional practices 80
Dress Code

Cosmetology school students are required to wear uniforms with armpits and chest covered as prescribed by TDLR. All female students are required to wear a (2) piece (top and bottom) white top and black pants as prescribed by TDLR. Male students are to wear a white shirt with collar and black pants. Black or white enclosed shoes are required.

Financial Assistance

Financial aid is available for those who qualify. For a copy of the current fafsa and for more information concerning financial aid contact the financial aid office at 979 821-2050 OR 979 204-5772.

If the US Department of Education request Verification from student, the students must provide all verification documents prior to starting school.

Grading Scale

Excellent: 95 – 100
Good: 85 – 94
Average: 80 – 84
Fair: 70 – 79
Failure: below 70

Grading System

Students are evaluated in theoretical performance by means of a written exam.  A written exam follows each unit of theory study.  Generally students are tested for progress in theory performance monthly.  Tests are routinely scored immediately following the exam; the instructor reviews the study material with the group and students may request a private session to review their progress and/or to discuss areas of concern.

Students are evaluated in practical skill development throughout the entire course of study.  The process of evaluating practical skills follows each practical skill performance or part thereof.

Graduation Requirements

To be eligible to receive the school’s diploma and to take the final examination with the TDLR, the student must:

  • Have a passing grade of 70 or better
  • Complete the number of hours required for each course of study
  • Complete clinical experience
  • Complete theory
  • Fulfill all financial obligations to the school by 1450 clock hours or else student may NO Longer clock in. Must be pain in full.

The graduation criterion applies to all courses of study; Cosmetology, Instructor Course and the Manicuring Course.

Upon graduation, a diploma will be awarded to the student.

All graduates must pass a State Board of Examination to receive a license to practice in Texas.  These examinations are given in Austin, Texas, as scheduled by the Texas Department of Licensing and Regulation.  The school will assist in scheduling the examination, however the cost in taking the examination is the responsibility of the student.

Internal Grievance Policy/Procedure

This Internal Grievance Policy/Procedure has been established to protect the interest of all parties that have or may become associated with the institution.  The institution encourages anyone that fails to understand the practices or feels the practices of an institution fail to meet and/or exceed standards of professional ethics, published mission statement, or state licensing agency to take the following actions:

  • Take the issue(s) to the person (school administrator or staff person) in charge at the time of such occurrence.  In most cases, issues and/or grievances are resolved through oral communications.
  • If a satisfactory resolution is not achieved in this manner, the complaint should follow the following procedure.
  • The complaint /grievance must be in writing and signed by the complainant.

The complaint must be delivered via certifiable mail to the school or the complaint may be personally delivered to the school administrator/staff person.  The complaint must state in its entirety the issues on which a complaint is being filed.  Upon receipt, the complaint will be discussed and reviewed with the school administrator/staff and instructors.  If requested the reviewers will meet with the complainant within ten (10) business days to review and discuss possible solutions.  Within fifteen (15) business days of having received the complaint, the school will provide the complainant with a written response outlining the school’s final decision (this decision may not be appealed).  The written decision shall be delivered to the complainant’s last known address or the complainant may pick up the  document from the school administrator and sign an acknowledgment of having received the response.  If a satisfactory resolution is not achieved and the process noted above, the complainant may file the complaint (must be original format filed with the school) with the state licensing agency (address noted; first page of school catalog).  If resolution is still not achieved, the complaint may be filed with the accrediting agency  (NACCAS). (Address noted; first page of school catalog).

Leave of Absence

A student returning from a leave of absence or other official interruption of training must return to school in the same satisfactory or unsatisfactory progress status as prior to their leave. A leave may extend the student’s contract period and maximum time frame by the same number of days in the leave of absence.

Licensing Requirements

Cosmetology Instructor License

A cosmetology instructor authorizes the holder to instruct in any Texas Cosmetology Commission approved cosmetology school or program, and practice all phases of cosmetology in a beauty salon and any of the specialists in a licensed specialty salon.  A current photograph approximately 1½ inches by 1½ inches of the license shall be attached to the front of the license.

Cosmetologist

A cosmetologist (operator) license authorizes the holder to practice all phases of cosmetology in a beauty salon or specialties in a specialty salon. A current photograph of the licensee approximately 1 ½ inches by 1 ½ inches shall be attached to the front of the license.

Manicurist

A manicurist license authorizes the holder to practice manicuring and pedicuring in a licensed beauty or specialty salon.  A manicurist shall not treat or remove calluses, soft calluses, or ingrown nails.  A current photograph of the licensee approximately 1½  inches by 1½ inches.

Licensure/Reciprocity

Any person who seeks licensure in the state of Texas through reciprocity from any other state or nation shall:

  • Furnish his/her valid license or certificate from another state,
  • Furnish a certified transcript of hours from the state board or nation from which the applicant is applying
  • Complete his application for reciprocity on a form prescribed by the commission and submit a $100.00 reciprocity fee, plus a license fee, and the law book fee and
  • The applicant must present the same number of hours as required by the state of Texas ror the applied license.

All applicants from another state of the United States, District of Columbia, territory, or foreign nation applying for reciprocity who cannot provide documentation of standards equivalent to those in Texas or six years of verifiable licensed work experience, must pass a written and practical examination.

Mission Statement

Manuel and Theresa’s goal is to provide each student with the training and the education needed to fulfill a profitable and successful career. The school will strive to promote the best learning environment by using the best equipment, literature and speakers. In order to fulfill this objective, Manuel & Theresa’s School of Hair Design teaches the technique of art and science of cosmetology, poise, charm, self-reliance, and business practices as we prepare students for the State Board of Cosmetology examination. We are committed to the following: Enrolling students in an effective and rewarding cosmetology art and science program; Educating, retaining, and graduating students by providing high quality professional training in the field of cosmetology art and science; and ultimately placing students in a successful cosmetology art and science related field.

Non-Discrimination Statement

Manuel & Theresa’s School of Hair Design does not discriminate on the basis of sex, race, age, color, ethnic origin, religion, or physical disabilities.

Physical Demands

Prospective students that might be adversely affected by long periods of standing or sitting, or being exposed to chemicals used in the Beauty Industry, should obtain a doctor’s release before entering the school or continuing school. Examples of such health conditions might include Asthma, Pregnancy, or Allergic Reactions to odors from certain chemicals used in the profession. Persons at risk with health, nervous or emotional conditions should consult.

Recruitment Policy

The school does not recruit students already attending or admitted to another school offering the same or similar programs.

Safety Requirements

Every student must understand that safety comes first. As a student you will be expected to perform to the highest standards and will be accountable for those standards. We want to create an open, honest, safe, and fun learning environment where each member can benefit from positive experiences. Basic safety requirements for each course are introduced on the first day of classes during Orientation. Safety instructions include but are not limited to information on how to safely store and use chemicals and equipment associated with the specific course of study. Safety instructions are an ongoing procedure throughout the entire course of study. When applying chemicals, protective gloves are to be worn. If electrical equipment is used in preparation of nails, eye protection should be worn. Hair many not be left on the floor following a haircut. Rubber soled shoes must be worn by all students and staff to avoid possible slips on the floor.

Satisfactory Progress Policy

Progress, a student must have minimum of a 70% GPA.  The student will be evaluated as scheduled.  Students in a 1500-hour course will be evaluated on a quarterly basis, and those in course of 750 hours of less will be evaluated on a bi-monthly basis.  There will be at least one evaluation before mid point of each program.

School Calendar and Holiday Schedule

Students are enrolled and classes are started on a daily basis.
Full time student schedule is Tuesday through Friday from 9:00 to 6:00
Part time student schedule is Tuesday through Friday from 9:00 to 3:00

Holidays:

New Years Eve: 1 Day
New Years Day: 1 Day
Independence Day: 1 Day
Thanksgiving: 2 Days
Christmas: 4 days
Spring Break: 4 days
Summer Beaks: 4day

Student Advising Service

The school office is available for student advising, placement and other personnel service for the benefit of students.

Students are free at any time to discuss personnel problems that might affect their educational objectives or future employment.  The school provides referral service for substance abuse prevention, using existing community services

Student Code of Conduct

Incidents which may result in disciplinary action being taken by school authorities may include, but are not limited to the following:

  • Disruption of classroom or clinic activities.
  • Clocking in or out for another student(s).
  • Taking time card from school.
  • Failure to wear uniform.
  • Bring a radio to school.
  • Using school telephone without permission.
  • Using public telephone without permission and/or during unauthorized period.
  • Smoking or chewing gum inside the building.
  • The unlawful possession use of distribution of illicit drugs and/or alcohol by students on school premises or as part of any of its activities
  • Committing extortion coercion or blackmail, i.e, obtaining money or other objects of value from an unwilling person or forcing an individual to act through the threat of force.
  • Exhibiting disrespect or directing profanity vulgar language or obscene gesture toward students, teachers, administrators, school personnel, or any other person.
  • Loitering in unauthorized area, such as reception, hallways within 15 ft of outside entrance.
  • Wearing inappropriate attire on clinic floor, violating dress code in as wearing sweat shirts and/or sweat pants, jogging suits, shorts, mini skirts, sandals, soiled uniform, any
  • attire not deemed appropriate by instructor and/or staff member.
  • Refusing a client of clinic assignment.
  • Engaging in verbal abuse, slanderous remarks, making derogatory statements about the institution of violations toward others of the institution that may be considered a serious offense and may precipitate substantial disruption of the school program or incite violence.
  • Committing arson.
  • Bringing children or guests and visitors into the clinic classroom without permission.
  • Maintaining improper sanitation and cleanliness of stations, equipment, break area, and restroom facilities.
  • Committing robbery or theft.
  • Cheating on test, assignments or examinations.
  • Any other actions deemed as inappropriate behavior by instructors and/or staff member.
  • All phones and beepers.

Disciplinary actions taken may include, but are not limited to: verbal warning (initial warning) and written warning (incident report is written up by the instructor ad student is provided with a copy).

Student Rights and Responsibilities

All students are entitled to enjoy the basic rights of citizenship recognized and protected by law from persons of their age and maturity. Each student is expected to respect the rights and privileges of other students, teachers, and staff.  Students shall exercise their rights and responsibilities in compliance with the rules established for orderly conduct at Manuel & Theresa’s School of Hair Design.  The rules of conduct and discipline are established to achieve and maintain order in the school.  Students who violate school rules shall be subjected to disciplinary measures designed to correct the misconduct and to promote adherence by all students to be responsible citizens in the school community.

Students responsibilities for achieving a positive learning environment at school related activities shall include:

  1. Attending all classes daily and on time.
  2. Accepting the responsibility to participate appropriately in the learning process.
  3. Being prepared for class with appropriate materials and assignments
  4. Being properly attired
  5. Exhibiting respect toward others
  6. Conducting themselves in a response
  7. Paying required fees
  8. Refraining from violations of the code of conduct of student conduct
  9. Obeying all school rules including safety and sanitary
  10. Seeking changes in the school policies and regulations in an orderly and responsible manner, through appropriate channels
  11. Cooperating with staff in investigating of disciplinary cases and volunteering information when students have knowledge relating to a serious offense
  12. Assuming total responsibility for making up work due to absences.
Suspension and Termination Policy

Enrollment may be immediately suspended for a specific amount of time, based on the infraction of the principles of conduct or the general policies at the discretion of the school administration. In addition any student late, absent, or leaving early on Friday will be suspended for one week and placed in dispensary for one week.

  • Enrollment may be terminated at the discretion of the school administration for:
  • Non-conformance with general policies or principles of conduct,
  • Non-conformance with the State Board of Regulations or Enrollment Agreement,
  • Not maintaining Satisfactory Progress or educational requirements according to guidelines, and
  • Any reason deemed necessary by the administration to maintain the positive educational environment and attain the institutions’ general objectives.

Effective Sept 12 2008 any student refusing clients for whatever reason will be suspended for 3 days after the 1st warning and one week after 2nd warning and 30days after 3rd warning which means termination.

Tardy Policy

Students are considered tardy if they clock in (10) minutes past their scheduled reporting time.

Transfer of Hours

This applies to Cosmetology only

  • Maximum of 500 hours

A student who desires to claim and transfer hours and practical applications earned from a previous school, must inform the current school prior to enrollment of his/her prior attendance and must furnish the director a record of hours claimed and practical applications completed.  This record may be in the form of a transcript form the prior school or an extract from records of the Texas Department of Licensing and Regulation.

A student transferring from one school to another must withdraw from the first school prior to the transfer

All transfers must be approved by the school director
No transfer hours for the manicuring or instructors program will be accepted

Scholarship and Fee Waivers

Scholarship or fee waivers may be offered solely at the discretion of the school administrator to the student based on merit or need.